Abstract Submission & Guidelines

ABSTRACT SUBMISSION GUIDELINES

• Abstracts may be submitted for poster or oral presentation only.
• Abstracts must be submitted online via the Abstract portal. Abstracts submitted by fax, email, or post will NOT be accepted.
• Please do not submit multiple copies of the same abstract.
• Abstracts submitted previously to other congresses will not be accepted.
• Abstracts must be submitted on or before 24 January 2025. The online submission system will close at 11:59 PM GMT +8 on this day.

CONFIRMATION OF RECEIPT AND NOTIFICATION OF DECISION

• After submitting your abstract, you will receive an email confirmation that your abstract has been received.
• Notifications regarding the status of your abstract will be sent out by 28 February 2025. Please email abstract@ascvts2025.org if you have any questions.

PRESENTATION AT THE CONGRESS

• Instructions for preparation will be sent together with acceptance notification.
• The Committee will endeavour to schedule abstracts according to authors’ preferences but reserves the right to decide on the final form of presentation.
• For each abstract, at least one author is expected to attend the Congress. Presenting authors must register for the Congress and complete payment by the registration deadline for inclusion in the scientific programme and for presentation schedule.

PREPARING YOUR ABSTRACT FOR SUBMISSION

• The abstract should be as informative as possible and include the following details:
  • Objectives: Background and specific aims of the study
  • Methods: Description of methods used
  • Results: Summary of results obtained
  • Conclusion: Conclusion reached
• Abstracts must meet the following specifications:
  • Total Abstract – Limited to 300 words
  • Abstract Topic – The abstract topic must be chosen from a specific theme.
• Use only standard abbreviations. Special or unusual abbreviations are not recommended. If otherwise necessary, the latter should be placed in parenthesis after the first appearance of the full word.
• All abstracts must be submitted and presented in clear English, with accurate grammar and spelling of a quality suitable for publication. If you require editorial assistance, please arrange for your abstract to be reviewed by a colleague who is a native English speaker, a university scientific publications office (or a similar facility), or a copy editor, prior to submission.
• Please note that abstracts must be submitted before the deadline in order to be sent for review for inclusion in the Scientific Programme.

DECLARATION OF CONSENT TO PUBLICATION AND ASSIGNATION OF COPYRIGHT

Please take note of the following terms:

• The submitted abstract cannot be modified or corrected after the submission deadline has closed. The Abstract Submitter understands that it will be published as submitted.
• Submission of the abstract constitutes the consent of all authors to publication (e.g. congress website, programme, and other promotional materials).
• The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (hereafter referred to as the “Content”) to ASCVTS 2025 and Kenes MP Asia (hereafter referred to as the “Organisers”), nor the publication of any such Content by the Organisers, on the internet or otherwise, infringes any third-party rights, including, but not limited to, privacy rights and/or intellectual property rights.
• The Abstract Submitter grants the Organisers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable, nonexclusive basis.
• The Abstract Submitter is responsible for informing the other authors about the status of the abstract.
• The Organisers reserve the right to remove from publication and/or presentation any abstract which does not comply with the above terms.

ENQUIRIES

ASCVTS 2025 Abstract Department
2nd Floor, 20 Kallang Avenue
Pico Creative Centre, Singapore 339411
abstract@ascvts2025.org